The Importance of Saving Your Product Keys

Posted on June 24, 2016.

One of the most important components of IT is simply being prepared. You’ll never be able to fully prevent technical issues from arising, but there are steps you can take to make sure that when trouble finds you, you’ll be better equipped to handle it and be able to decrease the amount of time your system is out of commission. An often overlooked, but crucial, practice is keeping track of your software licenses and product keys.  These licenses and keys will come in handy in the event you need to change systems for any reason (i.e. system upgrade, data loss, etc.).

While backing up your PCs regularly is recommended, there are other steps that can be taken to ensure that you are prepared beyond the scope of a backup. A good practice is to keep both a digital and physical version of each software license and product key handy. Create a document that has the product key/license/serial number for your software, the name of the program or app, the date it was purchased, and the computer the software is installed on. It’s a good idea to save this document on a flash drive and to print out an additional copy and file it somewhere safe and accessible. This way, no matter the reason you need the information, you will have it handy and ready to be reactivated.

In the event of a hardware failure, various software-related issues, or just simply using a new computer - having your product keys at the ready can be a life-saver. Without the licenses or keys, you could be faced with having to purchase them again or, at the very least, you could face staying on hold for long periods of time with software companies in order to reclaim this information.  Avoid those pit-falls and simply save all of them now – before it’s too late!